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Lobby Tracker: Entering Expenses

Log in to LobbyTracker System.

If you have no expenses to report, view the next step.

Click the expense tab

lobby tracker screenshot

At the top of the Expense Input screen, you can choose the session for entering your expenses. For more information on sessions and session selection, click here.

At the bottom of the Expense Input screen will be a form where you can enter expense information. The form has 9 items to fill out for each expense.

expense input

Date – Enter the Date the expense took place. Please note that this field is pre-filled with today’s date. The date of the expense must fall within the date range for the report. For example, if you are filing a March monthly report, the date must be between March 1 and March 31.

Payee – Enter the name of the person or organization that received the payment.

Location – Enter the city and state that the expense took place. For salary or compensation expenses, use the location of the office.

Executive Expense – Check this box only if the expense is for an Executive Branch Lobbying Report.

Amount – Amount of Expense

Reason – Description of the reason the expense took place. For example, “Lobbying Compensation” or “Legislative Lunch” or “Advertisement.”

Benefactor – Did this expense directly benefit a major state decision maker? If so, please enter that decision maker’s name. If the expense did not affect a major state decision maker, leave this field blank.

Annual Expense – Check this box only if the expense would qualify for reporting on the Annual Report.

On behalf of – Was this expense made in regards to a specific lobbying relationship? If so, select that relationship from the drop down menu. If not, leave the expense as a General Expense.

When you have filled out this form, click the button.

You will see the expense listed on the chart above the form.

You can continue you add expenses using the form. Please note that the form will always be below the chart of expenses, so you may need to scroll down to find it.

If you have entered an expense but you need to change it, click on the button. This will bring you to the input form with the information about the expense. Make and changes you need to and click the add buttonbutton.

lobby tracker screen

If you have entered an expense but you need to change it, click on the editbutton. This will bring you to the input form with the information about the expense. Make and changes you need to and click the updatebutton.

If you entered an expense, but you want to delete it, click the deletebutton. Please note that you cannot delete an expense after it has been filed on a report.

Remember, the expense page will only show expenses that fall within the date range of the current session. If you do not see an expense that you entered, check the session that you are viewing at the top of the Expense Input page.

When you are finished entering expenses, click here for the next step.