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Existing Notaries

Renewing your commission

  • Your renewal application must be submitted prior to the expiration date in order to maintain the same expiration month and day.
  • A renewal application can still be submitted; however, a new expiration date will be assigned based on the date it is received in our office and your application will be considered “new” and must meet all requirements for a new commission application.
  • Failure to return the renewal application prior to the expiration date may result in a lapse of the notary’s term of appointment. With most renewals, the notary retains their original notary ID number.
  • Failure to meet all requirements or incomplete applications will be returned to the applicant.


STEP
1

Renewing your commission

NOTE: If you are applying as a Rhode Island attorney or CPA, include a copy of your RI Bar Association or RI Board of Accountancy membership card.

STEP
2

Fee

  • Fee: $80 Non-refundable
  • Make check payable to: RI Department of State
STEP
3

Submit your application

  • Mail or bring your application to:
    RI Department of State
    148 W. River St.
    Providence, RI 02904

Once your completed application is received by our office, it is processed within 3-5 business days and then your commission will be mailed to the address on the application.

STEP
1

Notary Information Updates

Notaries are required to report updates or changes to their notary commission within 10 days of the change with the exception of updates to electronic notarization, which are to be reported within 5 days of the change.


STEP
2

Fee

  • There is no fee for updating your information
STEP
3

Submit your form

  • Mail or bring your form to:
    RI Department of State
    148 W. River St.
    Providence, RI 02904

Once your completed form is received by our office, it is processed within 3-5 business days and if filing a name change, a new commission will be issued and mailed to your address of record.

STEP
1

Ending your commission

A notary may resign their commission at any time.


  • Anytime a notary’s commission ends, they must, as soon as possible, destroy or deface all stamps/seals to render them useless.
  • All journals should be retained for seven years thereafter as a matter of good practice.

STEP
2

Fee

  • There is no fee for ending your commission
STEP
3

Submit a written notice

To resign your commission:


  • Mail or bring your written notice of resignation to:
    RI Department of State
    148 W. River St.
    Providence, RI 02904
  • Email your resignation to the Notary Division

+ Replacement commission certificate request

If your commission certificate is lost, damaged or destroyed, a replacement certificate may be requested. To request a duplicate certificate:

  • Mail or bring your written request to:
  • RI Department of State
    148 West River Street
    Providence, RI 02904

  • Call the Notary Division at 401-222-3040
  • Email the Notary Division

Once your request is received by our office, it is processed within 3-5 business days and a duplicate certificate will be issued and mailed to your address of record.

+ Reporting a lost or stolen Stamp/Seal

If you lose your notary stamp/seal, you must report it to our office as soon as possible. To report a lost stamp/seal:

  • Mail or bring your written notice of loss to:
  • RI Department of State
    148 West River Street
    Providence, RI 02904

  • Email the Notary Division

Please do not forget to notify our office once your stamp/seal is recovered or replaced.

+ Reporting a Notary Public’s death

If a notary dies during the term of their commission, their personal representative must notify our office as soon as possible. To report a notary’s death:

  • Mail or bring the written notice of death, including the date of death to:
  • RI Department of State
    148 West River Street
    Providence, RI 02904

  • Email the Notary Division

As soon as possible destroy or deface all seals/stamps to render them useless. If a journal was used, retain the journal for seven years thereafter.

+ Revocation

Your commission may be revoked for official misconduct, for cause by the Governor or if you are convicted of a felony and incarcerated.