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Maintain your Notary Commission

Change of Name or Address

Within 10 days after the change of a residence or name, a notary should file with the RI Department of State, Notary Public Section, a Change of Address or Change of Name form.  The completed forms should be returned to RI Department of State, Notary Public Section, 148 W. River Street, Providence, RI  02904.

Loss of Notary Seal

If your seal is lost, misplaced, destroyed, broken, damaged, stolen or unworkable immediately notify our office.  Your written notice should be mailed to RI Department of State, Notary Public Section, 148 W. River Street, Providence, RI  02904.  Please do not forget to notify our office when your seal is recovered or replaced.

Resignation or Death

If during your active commission you are no longer a qualified voter, cease to be a member of the Rhode Island Bar Association or Certified Public Accountant (CPA), or become unable to perform the duties of this office, you should resign your commission.  Mail your formal resignation to RI Department of State, Notary Public Section, 148 W. River Street, Providence, RI  02904. 

Should a notary public die during his/her commission period, the notary’s personal representative should inform our office.  The notice should be mailed to RI Department of State, Notary Public Section, 148 W. River Street, Providence, RI  02904.

See the Notary Standards of Conduct (Section 8) for additional instructions.

Duties at the End of Commission

Upon expiration, resignation or revocation a notary should:

  • Destroy or deface all notary seals or stamps
  • If the notary elected to use a Notary Journal, the notary should retain the journal for 7 years after the date of expiration, resignation or revocation.