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Elections and Voting/Voter Records Subject Guide

State Returning Board and State Board of Election records
Acc:
#1636-1771
1943-1983
Extent
: 19.2 Cubic Feet, 16 boxes
Description: This series documents activities of the State Board of Elections from 1943 to 1983 relative to conducting elections. Records include state election returns, appropriations of election inspectors, copies of newspaper advertisements, lists of polling places, ballot applications, hearings and protests, sample ballots, mail ballots receipts, and correspondence.  A Guide to the State Board of Elections records is available online.
Location: On-site (Available upon request)

State Board of Elections - Certifications of Elections records
Acc:
C#00577
1901-2017
Extent
: 6.3 cubic feet
Description
: This series is comprised of the certification of results of federal and state elections from 1901 to present and includes results and plurality of all federal and state races as well as results of state referenda. Also includes special election results and official count of presidential electors. These records are filed with the Department of State Division of Elections by the Board of Elections.
Location: On-site (Available upon request)

Department of State, Division of Elections - Sample Ballots
Acc
: 2004-32
1940-2014
Extent
: 141.50 cubic feet
Description
: This series contains sample ballots created by the Division of Elections of primaries, presidential preference primaries (PPP), special elections and general elections pursuant to R.I. Gen. Laws § 17-6-3. The ballots are arranged chronologically by date of election and alphabetically by municipality therein. Includes names of candidates, party preference, and master lever as well as state and local referenda.
Location: On-site (Available upon request)

Department of State, Division of Elections - Scrapbooks
Acc:
2005-47
1967-1992
Extent
: 7.2 cubic feet, 9 scrapbooks
Description
: This series includes nine scrapbooks created by the division documenting activities relating to the election calendar, voter education, the central voter registry, and preparation of the ballot.
Location: On-site (Available upon request)

State Board of Elections transcripts
Acc:
2009-18
1950-2004
Extent
: 7.2 cubic feet, 6 record cartons
Description: This series consists of State Board of Elections transcripts of the proceedings at public hearings and meetings of the board between November 3, 1950 to August 20, 2004. Guide to State Board of Elections transcripts is available online.
Location: Off-site (Please allow two (2) business days to process your request)

State Board of Elections - Official Counts Ballots Cast records
Acc:
C#00171, C#00342
1924-1960
Extent
: 3.6 cubic feet
Description: This series includes manuscripts of the official counts of ballots cast/election results for state and federal elections created by the State Board of Elections and its predecessor, the State Returning Board.
Location: On-site (Available upon request)

State Board of Elections – Official Counts Ballots Cast publications
Acc:
C#00171
1903-2012
Extent
: 10.04 cubic feet
Description: This series includes Official Count of the Ballots Cast are compilations of election results for state and federal elections published by the State Board of Elections.
Location: On-site (Available upon request)


Presidential Electors records
Acc:
C#00880
1824-2016
Extent: 1.0 cubic foot
Description: This series includes records of the appointment of Electors and Electoral College ballots for the President and Vice President of the United States. Records consist of the Electoral College Certificate of Ascertainment of Appointment of Electors of the President and Vice President and the Electoral Ballots.
Location: On-site (Available upon request)

State Board of Elections – Campaign Finance records
Acc:
1995-430
1974-2014
Extent
: 329.82 cubic feet, 260 record cartons
Description: This series includes Campaign Finance Reports of Democratic, Independent, and Republican Candidates for the years 1974 through 2013.  Includes correspondence and campaign contributions and expenditures reports filed with the State Board of Elections (per R.I. Gen Laws §§ 17-25-7, 17-25-9) by the candidate or designated treasurer. Arranged alphabetically by last name or town name for records beginning in 2000. Prior to that date, records are arranged by sub-series and alphabetical by name or numerical.
Data is available online at the State Board of Elections website from 2002-present at http://www.ricampaignfinance.com/RIPublic/Contributions.aspx
Location: Off-site. (Please allow two (2) business days to process your request)

Department of State, Division of Elections - Voter Information Handbooks
Acc:
C#01799
1974-2016
Extent
: .5 cubic feet
Description
: This series includes Publications from the Department of State, Division of Elections, mailed to all registered voters regarding state referenda to appear on the general election ballot.  Includes information on voting procedures with diagrams and definitions of terms, list of local boards of canvassers and explanations of state referenda. Includes information handbooks for the 1986 Constitutional Convention.
Location: On-site (Available upon request)

Deputies and Freemen records
Acc:
C#00653
1727-1778
Extent: 2.3 cubic feet
Description: This series includes annual town clerk returns of men chosen to act as deputies in the General Assembly and those admitted as “freemen” (free holders of lands, tenements or heredity) eligible to vote in town affairs.
Location: On-site (Available upon request)

Department of State, Division of Elections - Committee records and lists
Acc: 2010-20, 2010-37, 2011-26
2003-2008
Extent: .70 cubic feet
Description: This series documents the organization of Democratic and Republican state and municipal committees.  Includes of notifications of appointments by party chairpersons, correspondence of the elections division director, contact lists and organization of committee forms.  Also includes lists of candidates elected to Democratic and Republican State Committees (Democratic Senate and House Committees, Republican Senate and House Committees) and lists of officers and members. Arranged by committee and date.
Location:  On-site (Available upon request)